Executive Meeting Minutes
Tuesday 3 August 2010
P.O. Box 266 Launceston 7250
1. Open Executive Meeting:
The meeting was opened at 7:45 pm.
2. Attendance:
John McCausland (Commodore), Peter Sebbage, Claye Mace, Gavin Bye
3. Apologies:
Nil
4. Minutes of last meeting:
The minutes of the previous meeting were read and confirmed as being a true and accurate record of that meeting.
Moved: John McCausland
Seconded: Peter Sebbage
5. Business arising from previous minutes:
- Club trip proposal: A trip will be classified as a club trip if it is posted on either the website or flashsite. Free boat hire will be available only for club members doing club trips.
- Meeting Venue: Meetings will be held at the Newstead Hotel until further notice.
- Canoe Polo boats: New boats ordered, still in New Zealand, due to arrive in October. A grant application is still to be submitted by David Chiam.
- Flat Water Racing: proposal handed to committee of John McCausland, Tony Fry and Phil Barratt. Aiming for an early summer start. Details will be discussed at a future meeting and communicated on the club website.
- Canoe Polo – Summer Series: carried forward
6. Correspondence In:
“What’s happening in the north” – Sport and rec for outdoor people. Form completed and returned by John McCausland
7. Correspondence Out:
As above
8. Treasurer’s Report:
The Treasurer’s Report was not provided due to preparation of annual audit. It will be provided at the next Executive meeting. Claye Mace was reimbursed $39.04 for membership mailout. Peter Sebbage agreed to carry a $50 float for incidental purchases..
9. Bosun/Hire Report:
No paying rentals since the last report. New Incept reported to have another hole. Peter Lee expressed a desire to retire from the position of Bosun.
10. Canoe Polo Report:
Spring season going well, with the inclusion of a new team from the north west. New players are always welcome, and teams are looking forward to new boats arriving.
11. General Business:
- Ben Lomond Descent:
This year’s event was very successful, with record numbers. Two leg records were broken. Financials will be provided at the next meeting, but expecting a profit of approximately $4,400.
12. Close Executive Meeting
The Executive Meeting was closed at 8:25 pm.
13. Welcome and Open General Club Meeting:
14. General Business:
- Tineke Morrison gave a rundown on Maria Island history to follow up on two trips that the club has made there.
- Claye Mace will change meeting venue details for Club Corner in The Examiner and with Department of Sport and Rec.
15. Close Club General Meeting:
The General Meeting was closed at 9:25 pm.
16. Time and Location of next Executive and General Meeting:
Next social meeting – first Tuesday in September at 8:00 pm. Venue – Newstead Hotel
First Tuesday in October 7:30 pm (Executive), 8:00 pm (General). Venue – Newstead Hotel